Name

The name of the organization shall be

“Pakistani American Congress”

hereafter referred to as “PAC.”

Nature

PAC is a nonprofit, non-political, non-religious, non-sectarian, socio-civic, and cultural organization.

Objectives

PAC pledges to strive for the following objectives:

• To develop a strong relationship United States and Pakistan.
• To protect, preserve, foster Pakistani culture and heritage within the Pakistani community residing in the USA.
• To promote ,coordinate, cooperate in conducting various activities and organize conventions/ conferences for the advancement of the interests of the Pakistani community.
• To build a communication network amongst Pakistani Americans to coordinate their activities, serving as an information clearing house.
• To develop resources of talented expertise to contribute to the overall development efforts of the Pakistani community and Pakistan.
• To foster friendship, understanding and cooperation between
  Pakistanis and the American society at large, enhancing the image of Pakistani Americans..

Organizational Structure

The Pakistani American Congress will be comprised of:

1)- Board of Trustees (BOT)

The Board of Trustees is the supreme body of the organization and plays a legislative role. All the organizational policies are made and regulated by this board. This board will be headed by

a) Chairman BOT
The Chairman is the Incharge of the board of Trustees and is responsible for overseeing the Board. He or She shall ensure that all the BOT decisions are executed in good faith. The Board Chairman will be elected for 5!years by the majority of the board members.

b) Vice Chairman of the Board of Trustees

The Vice Chairman of the Board of Trustees will be elected by a simple majority of the Trustees for the term of 5 years. He will serve as Chairman in case of absence, or unavailability of Chairman.

c) Secretary BOT

• Secretary will call the meetings of the Board of Trustees. The meetings can be held by physical presence or through electronic media.
• Prepare meetings’ agenda
• Record the minutes of the meetings
• Issue media advisories on PAC’s affairs and PAC’s positions on national and international issues.

Rights and Responsibilities of Board of Trustees

• To formulate the policies of PAC
  
• To review the activities of the Executive Board.
  
• To oversee the finances and get them audited yearly.
  
• To resolve any disputes among the EB members. The Board of Trustees will have veto power in such conflict resolutions.
  
• The BOT will arrange to fill the seat vacated by the resignation or removal of any executive. The newly appointed executive will stay at the position until the end of present electoral term.
  
• In the event of a tie vote on any matter, the Chairman will cast the deciding vote.
  
• The BOT will act as the legislative body and a think tank to further uplift the PAC in its overall objectives.
  

2) Executive Board 

The Executive Board is responsible for all the PAC activities, functions, and organizing conferences and conventions. This board is headed by the President who would be elected for a two-year term by the President.

a) President

The President is the head of the Executive Board and holds all executive powers and the responsibilities. He shall execute decisions and resolutions of the Executive Board in adherence to their powers and responsibilities.

b) Sr. Vice Presidents

There shall be two Sr. Vice Presidents to work under the direct supervision of the President, assigned different responsibilities as deemed necessary.
i) Sr. Vice President (US Congressional Relations)
Responsible for making connections with US Senators, Congressmen, and Congressional Leadership, and maintaining records of accomplishments.
ii) Sr. Vice President (US Executive & State Dept. Relations)
Responsible for making connections with the US President, State Department officials, and related leadership, and maintaining records of accomplishments.

c) Vice Presidents
There shall be two Vice Presidents tko work under the direct supervision of the President, assigned different responsibilities as deemed necessary.

i) Vice President (Community, Organizations & Pak Embassy Relations)

Responsible for contacting community organization leaders throughout the USA to encourage PAC membership. Also responsible for Pak Embassy & Consulates staff relationships and maintaining records of accomplishments

ii) Vice President (Pak-US Media Relations & PAC’s Record Consolidation)
Responsible for maintaining good relations with Pak-US media and keeping records of newspaper articles, TV interviews, and media appearances of PAC executives.

d) General Secretary

•  Give notices of all meetings of the EC to the respective members. The meetings can be held by the physical presence of the members or via tele-conference or via Skype.
• Attend all the meetings of the EC and record all the proceedings.
• Record or supervise the recording of the minutes of tall meetings.
• Circulate the minutes of the meeting to the members of the committee through emails within two weeks of the occurrence of the meeting.

e) Treasurer
The Treasurer shall:

• Manage all the funds of PAC under the supervision of President.
• Deposit all the funds collected in the US banks or such depositories as are designated until the bank account is open.
• Maintain all the financial records precisely and accurately.
• Get the accounts audited yearly by an independent designated CPA.
• Report the balance sheet to the Board  in the annual meetings.

f) Information Secretary

• Information Secretary shall work as a liaison between PAC and the Pakistani American Media. Provide all the information duly authorized by the Executive Committee.
• Alert membership about biased and slanderous articles and news items based on wrong information and respond appropriately if necessary with the help of BOT.

g) Media Coordinator

Media coordinator will work under the direct supervision of the President. He or she will be responsible for limelighting the PAC activities through PAC Website, UTube, facebook, Twitter, organizational what’s app group as well as through the National/ International print and electronic media.

Membership

Membership is granted on an individual basis, and the joining fee is $100.00 per person. Eligibility for membership includes: that he or she is

• Of Pakistani origin.
• A citizen or permanent resident of the United States.
• Of good moral character.

Their Membership in a Pakistani American organization is a plus factor.

Meetings

BOT Meetings:
The PAC BOT will hold meetings every 3 months, on the second Sunday of January, April, July, and October, either physically or via Zoom. In election years, the July meeting will be a physical meeting. In case of emergencies, the Chairman can call a BOT meeting at any time.

Executive Body Meetings:
Regular Executive meetings will be held on the first Sunday of every month, led by the PAC President. Meetings will be held either physically or through Zoom, with the President informing attendees of the meeting’s nature two days in advance.

PAC Elections

BOT Electoral Procedure:

1. The Chairman, in consultation with the BOT members, shall ask to the members of Board of Directors for nominations of candidates for all positions on prescribed forms, duly signed by the nominee and the nominator.
2. The nominee shall be one of the official delegates eligible to participate in the electoral procedure.
3. The Chairman will announce the dates for closer of receiving and revoking nominations.
4. The Vice Chairman of the Board of Trustees will call the Board meeting to review all the nominations for all positions. The board members will elect the office bearers with simple majority vote.
5. The Chairman of Board of Trustees will announce the results.

Executive Board Elections

The election of Executive Board president will be held every two years.

Procedure:
The BOT Chairman will ask for the nomination papers for the PAC Presidential Candidates in the early June of every odd year and compete the election process till the last week of June and announce the winner before June 30th of that year.
Eligibility of the Candidates. Any PAC delegate including the members of BOT, Current or past members of Executive Board are eligible to contest the elections of Executive board President.
Voter Eligibility. Any delegate from the BOT membership or of the current or past Executive boards can vote for the PAC presidential elections.

Annual Membership fee

Annual Membership fee

Revocation or Removal.

Membership of any PAC member can be suspended or removed if:
They are proven to be in violation of PAC Constitution or failing to fulfill the terms of PAC membership at any stage.
They are proven to be involved in criminal or ethical misconduct.
Removal Procedure of EC or BOT Members:
The complaint must be filed with the Chairman of the Board.
The Chairman will call a BOT meeting within two working days, either physically or via Zoom, and request votes from each member. The result will be decided based on a 2/3 majority of participating individuals. The video of the result will be shared with each BOT member.
If the complaint is against the Chairman, the Board Vice Chairman will take over as the Board Chairman.